Have questions about the documents required for accepting payments with the PayU payment gateway? Here’s a document checklist that you should keep ready according to your business filing status.

Business Filling Status – INDIVIDUAL

  • Copy of Pan Card 
  • Copy of Address Proof (Driving License/ Voter ID/ Aadhaar Card/ Passport) 
  • Bank account proof – Cancelled cheque /passbook/ bank statement of the bank account (Original). IFSC code and Name should be printed or a bank verification letter

Business Filling Status – PROPRIETORSHIP

  • Copy of Pan Card 
  • Copy of Address Proof (Driving License/ Voter ID/ Aadhaar Card/ Passport) 
  • Bank account proof – Cancelled cheque /passbook/ bank statement of the bank account (Original). IFSC code and Name should be printed or a bank verification letter 
  • Copy of Govt. Proof of the firm. Please ensure that the Proof has a government seal on it.
  • You can provide any two of the following documents as govt. proof.
    • Registration Certificate, including Udyam Registration Certificate (URC) issued by the Government
    • Certificate/licence issued by the municipal authorities under the Shop and Establishment Act
    • Sales and income tax returns
    • CST/VAT/ GST certificate
    • Certificate/registration document issued by Sales Tax/Service Tax/Professional Tax authorities
    • Complete Income Tax Return (not just the acknowledgement) in the name of the sole proprietor where the firm’s income is reflected, duly authenticated/acknowledged by the Income Tax authorities
    • IEC (Importer Exporter Code) issued to the proprietary concern by the office of DGFT or Licence/certificate of practice issued in the name of the proprietary concern by any professional body incorporated under a statute
    • Utility bills such as electricity, water, landline telephone bills, etc.

Business Filling Status – PARTNERSHIP/LLP

  • Authorization letter for the Signing Authority duly signed and stamped by all partners on the company letterhead. (format sent on registered mail ID)
  • Bank account proof – Cancelled cheque /passbook/ bank statement of the bank account (Original). IFSC code and Name should be printed or a bank verification letter 
  • Copy of Pan Card of the Authorized signatory
  • Copy of Address Proof of the Authorized signatory (Driving License/ Voter ID/ Aadhaar Card/ Passport) 
  • Copy of firm’s PAN card 
  • Copy of Govt. proof of the firm/ Evidence of registration (Please ensure that the proof has govt. seal on it) 
  • Copy of Partnership/ LLP  deed 
  • Copy of Certificate of Incorporation mandatory for LLP
  • Declaration for Ultimate Beneficial Ownership (UBO) for beneficiaries with more than 10% interest along with OVDs
  • Evidence of registration
  • List of all partners

Business Filling Status – Private Limited/ Public limited/Trust /Society

  • Board Resolution / Authorisation Letter for the Signing Authority duly signed and stamped by at least 1 Director (other than self)  on the company letterhead  
  • Bank account proof – Cancelled cheque /passbook/ bank statement of the bank account (Original). IFSC code and Name should be printed or a bank verification letter 
  • Pan Card copy of the Authorized signatory 
  • Copy of Address Proof  of Authorised signatory(Driving License/ Voter ID/ Aadhaar Card/ Passport) 
  • Copy of Company’s PAN card
  • Certificate of incorporation  
  • Memorandum of Association
  • Articles of Association 
  • Declaration for Ultimate Beneficial Ownership (UBO) for beneficiaries with more than 10% interest along with OVDs
  • The names of the relevant persons holding senior management positions

Business Filling Status – Trust

  • Certificate of registration
  • Bank account proof – Cancelled cheque /passbook/ bank statement of the bank account (Original). IFSC code and Name should be printed or a bank verification letter 
  • Pan Card copy of the Authorized signatory 
  • Signed authorisation letter 
  • Copy of Address Proof (Driving License/ Voter ID/ Aadhaar Card/ Passport) of signing authority 
  • Copy of Trust’s PAN card 
  • List of beneficiaries, settlor(s), trustees 
  • Trust deed
  • Ultimate Beneficial Ownership Declaration – if someone holds more than 10% in UBO, then OVDs are required

Business Filling Status – Unincorporated Association or A Body of Individuals

Societies or unregistered trusts shall be included under the term “Unincorporated Association”.

  • Registration proof to establish legal existence
  • Bank account proof – Cancelled cheque /passbook/ bank statement of the bank account (Original). IFSC code and Name should be printed or a bank verification letter 
  • Pan Card copy of the Authorized signatory 
  • Copy of Address Proof (Driving License/ Voter ID/ Aadhaar Card/ Passport) of signing authority
  • Copy of PAN card of entity or Form 60
  • Signed authorization letter 
  • Ultimate Beneficial Ownership Declaration – if someone holds more than 15% in UBO, then OVDs are required

Business Filling Status – HUF (Hindu Undivided Family)  

  • HUF pan card 
  • Signed authorisation letter or power of attorney signed by coparceners
  • Copy of Address Proof (Driving License/ Voter ID/ Aadhaar Card/ Passport) of the Karta 
  • Pan Card copy of the Karta 
  • Bank account proof – Cancelled cheque /passbook/ bank statement of the bank account (Original). IFSC code and Name should be printed or a bank verification letter 
  • HUD Deed, if any

Important Note:

  • Please ensure that the name order/spellings and Date of Birth on the Address Proof match with the details on the PAN card. If not, then send a declaration/affidavit (Original Copy) by mentioning the name and DOB as on the PAN card and the name and DOB as on the address proof and then declare correct spellings and also declare both names and DOBs are of the same person
  • The signature done on the authorisation letter should be the same as on the personal PAN CARD/ PASSPORT/DRIVING LICENSE 
  • Some information may be directly pulled from sources such as MCA, NSDL or via mechanisms such as penny testing in which case you may not be asked to upload some of these documents

The above is a document checklist for merchants looking to accept payments with the PayU PG. A detailed and final document checklist will be available on the payment gateway’s dashboard.

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